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Administrator.

Are you an experienced administrator and looking for your next challenge? Our Business Operations team is growing and we’re looking for an Administrator to join our team here at PSTAX.

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Job Type

full-time

Location

Kent - PSTAX and S3TAX

We’re recruiting for an Administrator to join our team who will be responsible for assisting our Business Operations Director on all things Administration related.

Why PSTAX

PSTAX is a VAT and tax consulting firm specialising in serving public sector bodies such as NHS, local authorities, police forces, and fire and rescue services. PSTAX sits in the Opto Group that has recently been acquired by Dains Accountants, alongside its sister company, S3TAX, a specialist third-sector VAT advisory firm.

Dains is ranked 29th in the National Accountancy Age ranking by firm size. With over 700 talented individuals across the UK and Ireland, we're a force to be reckoned with.

Our core services are Accountancy & Business Services, Audit, Corporate Finance, Forensic Accounting, and Taxation alongside outsourced FD and HR support.

Integrated into our DNA are the values of Fairness, Working & Succeeding Together, Integrity and Valued Relationships. This shapes everything we do, creating a vibrant and supportive work culture.

Your Role

Responsibilities

  • To search our tendering portals and frameworks for applicable ITTs

  • To research non-related ITTs for potential future opportunities for the Group and liaise with technical teams/Service Line heads.

  • To report and research our portals using FOI requests as directed by Service Line heads

  • To maintain and update our tender materials folder to ensure relevant material is to hand for ITT preparation, and is accurate and current

  • Leading or contributing to the development of improved internal systems and processes

  • To maintain and update our tender log to monitor for out-of-date contracts and any lost tenders for when they are issued again.

  • To manage and assist with tender preparation, liaising across all teams to co-ordinate the response and assisting with completing mandatory company information which also includes:

    • Assist in the implementation and delivery of ITTs including market research and intelligence

    • Manage and operate ITT/proposal information systems, including tendering portals, ensuring data and information is accurate and current

    • Provide information and tender support to the technical teams

    • Following up actions from meetings with appropriate people as required

    • Ensure bid deadlines are met and feedback is collected on successful/unsuccessful proposals

  • Manage the Bookings email account one day per week.

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Attributes

  • GCSE or equivalent English and Mathematics

  • Ability to work flexibly with changing priorities

  • Highly organised and skilled in the use of project management processes and methodologies

  • Ability to prioritise effectively and manage deadlines

  • Experience of supporting tenders and bids

  • Professional administration qualification or alternative relevant experience

  • Knowledge of commissioning portals including NHS Frameworks and public sector tendering portals.

  • Some existing knowledge of Business Development procedures, methods and techniques, working within a commercial environment

Our commitment to you

Benefits
A competitive salary reflecting the successful candidates' experience, and a comprehensive training package tailored to individual backgrounds
Discretionary bonuses and flexible working, reaffirming our commitment to the well-being and success of our team
25 days holiday plus bank holidays and holiday buy-back schemes
Pensions
Healthcare
Laptop, Phone, and Home Office Equipment
Up to six regular and fully expensed company meet-ups a year (Midlands)
Vivup employee benefits scheme
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Dains are a climate positive company

Click the play it green icon floating to the right to find out more about our pledges so far.

Where this role is based

This role is remote working.

Kent - PSTAX and S3TAX

PSTAX & S3TAX The Engine House 2 Veridion Way Erith Kent DA18 4AL

Get Directions

master.palace.prompting

0345 6861321

pstax.co.uk

Do you have what it takes?

If you have any problems submitting your application using the form below then please send your application to Nicola Jones (remembering to quote the job and location you are applying for).

Apply

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The Application Process

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    1. Applications

    Please complete the application submission form at the end of the job spec or send your full CV to applications@dains.com.

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    2. Assessment

    If your application is shortlisted, you will be contacted, and a telephone screening interview will be scheduled.

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    3. Interview

    Following a successful telephone screening interview, you will be invited to attend a face-to-face interview with the hiring manager.

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    4. Evaluation

    You will be notified of the outcome of your interview and provided with feedback.